In the course of operating the website, we collect the postcodes of individuals who choose to register to access the website. In addition to this collection of personal data, when any user visits our website we will also automatically collect certain limited information through the use of cookies to distinguish that user from other users of our website. This helps us to provide a better experience when you browse our website and also allows us to improve our website. The website uses ‘functionality cookies’ to allow the website to remember choices you make and provide enhanced, more personal features when using the website. These cookies can also be used to remember changes you have made to web pages that you are able to customise. They may also be used to provide services you have requested. The information these cookies collect may be anonymised and they cannot be used to track your browsing activity on other websites. By using the website you agree that we can place cookies of this kind on the device you use to access the website. You may withdraw this consent by contacting the website administrator at [email protected].

We use the personal data you provide to the Writers Write website to facilitate campaigns supported by ALCS to advance the rights of its members and the interests of authors more widely. The details of each campaign will be clearly described on the website.

By agreeing to the terms of this privacy policy you consent to the use of your personal data in the operation of the Writers Write website for the purposes of campaigning, including political campaigning. You have the right to withdraw this consent at any time by sending an email to [email protected].

1. In accordance with the law, we process personal data, as described above, on the basis on the consent provided when agreeing to the terms of this policy. We may also process personal data where we are required to do to comply with statutory or other legal obligations.

Individuals whose personal data we process have certain rights in respect of that data, including:

1. Right to information and access
   You have the right to request access to the information that we hold about you. On request, we will provide you with copies of your personal data in a convenient format (via electronic means or otherwise). Where technically feasible, we will also meet any user request to transfer their data to a third party.
2. Rectification, erasure, and restriction
   You have the right to ask us to limit or cease processing or erase information we hold about you in certain circumstances. In responding to such requests, we will communicate to the individual concerned the impact of such restrictions or deletions, for example, on their ability to continue to interact fully with the website. We take all reasonable steps to ensure that the personal data we hold about you is accurate and up-to-date and we will comply with any requests to rectify any inaccurate data we may hold about you. We rely on the accuracy of information provided by you and will rectify any notified inaccuracies following a request by the individual concerned. Requests for access to information regarding personal information should be made using the contact details provided at the end of this policy.
3. Right to object
   You have the right to object to us using your information and to withdraw consents provided as set out above.

We are committed to respecting individuals' rights. You may action your rights by contacting us using the details provided below and we will comply with your requests unless we have a lawful reason not to do so. We will endeavor to handle any requests within a reasonable period and, in any event, within a month of the original request.

Individuals whose personal data we process have certain rights in respect of that data, including:

• Service Providers and Suppliers
  We employ external IT consultants to provide support and development services in relation to the website. These consultants may from time to time need to access information which may contain personal data for the purposes of systems testing and development.
• General
  In some circumstance we may need to share your personal data with other third parties (including legal or other advisors, regulatory authorities, courts and government agencies) where necessary to enable us to enforce our legal rights, or where such disclosure may be permitted or required by law.
  
  We require all third parties to maintain appropriate security to protect information from unauthorised access or processing.

We are committed to respecting individuals' rights. You may action your rights by contacting us using the details provided below and we will comply with your requests unless we have a lawful reason not to do so. We will endeavor to handle any requests within a reasonable period and, in any event, within a month of the original request.

We cannot be liable or responsible for the protection and privacy of any information which you provide whilst visiting third party websites and the processes and operations applied to such sites are not governed by the terms of this policy.

We take the appropriate technical and organisational measures necessary to protect the personal data we store or otherwise process against accidental or unlawful destruction, loss, alteration or unauthorized disclosure or access. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we take all appropriate measures to protect your personal data online, we cannot guarantee the security of any Internet communication or transmission. If you have reason to believe that your interaction with us is not secure, please notify us of the problem immediately by contacting us using the details below.

Prior to introducing new systems or technologies relevant to the processing of personal data, we will undertake the necessary impact assessments with a particular focus on any security associated risks.

We will only retain personal data for as long as is necessary to provide services in relation to the operation of the website, or to comply with a statutory or other legal requirement. Please contact us if you require further information about our retention policies.

In the event of any breach of the systems impacting personal data associated with the website, we will inform the affected individual(s) at the earliest opportunity describing the nature of the breach, the possible consequences and the measures being taken to remedy the situation in accordance with our procedures and applicable law.

If you are unhappy with the way in which we process your personal data, please contact us using the contact information provided below. You also have the right to lodge a complaint before the Information Commissioner’s Office (ICO), the UK data protection authority. Their contact details as are follows: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF; Tel: 0303 123 1113 (local rate) or 01625 545 745; https://ico.org.uk/global/contact-us/

Please direct any comments or enquires relating to this policy to: The Chief Executive Officer, ALCS Limited, Shackleton House, 4 Battle Bridge Lane, London, SE1 2HX, or via email [email protected]

From time to time we may change our data processing activities. We will notify you of any changes to this policy as required by law. We will also post an updated version on our website.